Printing, Postage, Stationery & Books: Codes 7500, 7501, 7502 & 7503

These four codes cover the small, steady costs of running a physical office — none individually large, but worth their own codes since they recur every month and add up over a year.

The codes, and what each one holds

Code 7500 — Printing records printing costs, from in-house toner and paper to outsourced print jobs.

Code 7501 — Postage and Carriage covers stamps, courier and postal charges for sending items out.

Code 7502 — Office Stationery covers pens, paper, folders and general office supplies.

Code 7503 — Books etc. covers reference books, manuals, or subscriptions to trade publications. All four are Overheads codes and normally carry a debit balance.

A worked example

Say an office spends £45 on printer toner, £60 sending parcels by courier, £30 restocking stationery, and £25 on an industry reference book this month.

Printing (code 7500): £45 debited.

Postage and Carriage (code 7501): £60 debited.

Office Stationery (code 7502): £30 debited.

Books etc. (code 7503): £25 debited.

Why this matters day to day

Individually these are small amounts, but tracked over a full year they can reveal opportunities to save — switching print supplier, negotiating better courier rates, or simply noticing stationery spend creeping up without an obvious cause. Keeping them in dedicated codes rather than one vague "office costs" bucket makes that kind of year-on-year comparison actually possible.