Vehicle Fuel, Repairs, Licences & Insurance: Codes 7300, 7301, 7302 & 7303

Any business running its own vehicles — vans, cars, trucks — has a predictable set of core running costs, and Sage gives each its own code right at the start of the motor expenses block.

The codes, and what each one holds

Code 7300 — Vehicle Fuel records petrol, diesel or charging costs for business vehicles.

Code 7301 — Vehicle Repairs and Servicing covers maintenance, MOTs, and repair costs.

Code 7302 — Vehicle Licences covers road tax (vehicle excise duty) for each vehicle.

Code 7303 — Vehicle Insurance covers motor insurance premiums. All four are Overheads codes and normally carry a debit balance.

A worked example

Say a delivery business spends £900 on fuel this month, pays £320 for a service and MOT on one van, £165 for a year's road tax on another, and £600 for the annual fleet insurance renewal.

Vehicle Fuel (code 7300): £900 debited.

Vehicle Repairs and Servicing (code 7301): £320 debited.

Vehicle Licences (code 7302): £165 debited (or spread via prepayment across the year).

Vehicle Insurance (code 7303): £600 debited (or spread across the year if paid annually up front).

Why this matters day to day

Keeping fuel separate from servicing and insurance makes it much easier to see the total cost of running a fleet and to compare it against alternatives like leasing or a mileage allowance scheme instead of owning vehicles outright. Fuel costs in particular are worth tracking closely on their own, since they fluctuate with both mileage and market fuel prices in a way the other three codes generally don't.